Public procurement bid file pre-check
Bid files are compared with the specification, missing and non-conforming documents listed; the evaluation decision belongs to the commission.
Public procurement bid file pre-check is an agent scenario in the Government & Public Sector sector running on the batch, web channels. Trigger: Electronic bid files opened at the tender deadline. The Tender Supervisor coordinates 3 specialist agents (Document Agent, Specification Agent, Minutes Agent) across 3 systems (e-Procurement Platform, Specification Vector Store, Document Store); of 9 steps, 1 write to systems and 2 are checks or approvals. Outcome: Document checklist and conformity summary ready for every bid; commission minutes drafted. Approval rule: Conformity and elimination decisions always with the tender commission; the agent only prepares.
Public procurement bid file pre-check
- Tender 2026/118203: 7 bids, 214 documents, 96 clauses across specifications
- Documents downloaded and classified: guarantee, qualification, experience, technical annexes
- Bid 3: provisional guarantee 2.9% (min 3%); Bid 5: e-signature could not be verified
- Specification clauses retrieved: 14 qualification criteria, 31 technical mandatories
- 7 bids matched: 4 fully conforming, 2 with missing documents, 1 technical non-conformity candidate
- Clause number and source page linked for every finding; 3 ambiguous clauses flagged for the commission
- Checklists and minutes draft created; attached to the tender record
- Conformity decision → tender commission reviewed the findings, corrected 2 items, signed the minutes
- Signed minutes and findings summary sent to commission members; process record closed
- ■completed
Simulation · derived from real agent definitions · every agent can be built by dialogue with the Autonomous Agent and validated with a test corpus
Electronic bid files opened at the tender deadline
Document checklist and conformity summary ready for every bid; commission minutes drafted
Agents
Tender Supervisor
Decomposes the objective, delegates to agents, manages approval points, merges the result.
Document Agent
Classifies and reads the documents in the bid file
extract_documentclassify_documentcheck_signatureSpecification Agent
Compares with administrative and technical specification clauses
search_specificationmatch_requirementlist_gapsMinutes Agent
Writes the checklist and the minutes draft
create_checklistdraft_minutesupdate_tenderSteps
| # | Kind | Agent | What happens | System | ms | tok |
|---|---|---|---|---|---|---|
| 01 | ingest | Tender Supervisor | Tender 2026/118203: 7 bids, 214 documents, 96 clauses across specifications | e-Procurement Platform | 200 | — |
| 02 | tool | Document Agent | Documents downloaded and classified: guarantee, qualification, experience, technical annexes | Document Store | 620 | — |
| 03 | reason | Document Agent | Bid 3: provisional guarantee 2.9% (min 3%); Bid 5: e-signature could not be verified | — | 1,100 | 1,600 |
| 04 | retrieve | Specification Agent | Specification clauses retrieved: 14 qualification criteria, 31 technical mandatories | Specification Vector Store | 520 | 700 |
| 05 | reason | Specification Agent | 7 bids matched: 4 fully conforming, 2 with missing documents, 1 technical non-conformity candidate | — | 1,400 | 2,100 |
| 06 | verify | Specification Agent | Clause number and source page linked for every finding; 3 ambiguous clauses flagged for the commission | — | 480 | 380 |
| 07 | write | Minutes Agent | Checklists and minutes draft created; attached to the tender record | e-Procurement Platform | 520 | — |
| 08 | approval | Tender Supervisor | Conformity decision → tender commission reviewed the findings, corrected 2 items, signed the minutes | — | 3,200 | — |
| 09 | notify | Minutes Agent | Signed minutes and findings summary sent to commission members; process record closed | e-Procurement Platform | 240 | — |
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