Enterprise Functionsemailapi

Procure-to-pay desk: request, quotes, contract and invoice in one place

The request arrives by email; quotes compared, contract clauses checked, PO opened, invoice three-way matched and payment scheduled.

In short

Procure-to-pay desk: request, quotes, contract and invoice in one place is an agent scenario in the Enterprise Functions sector running on the email, api channels. Trigger: Purchase request email or a request form opened in the ERP. The Procurement Supervisor coordinates 4 specialist agents (Request Agent, Sourcing Agent, Contract Agent, Invoice Agent) across 5 systems (Procurement Inbox, ERP, Supplier Portal, Contract Repository, Payment Hub); of 10 steps, 3 write to systems and 4 are checks or approvals. Outcome: PO opened, contract deviations flagged, invoice matched, payment scheduled at due date. Approval rule: Amount > 250,000, single quote or non-framework supplier → procurement committee.

Enterprise Functions

Procure-to-pay desk: request, quotes, contract and invoice in one place

SUPERVISORAGENTSSYSTEMSProcurement Supervisorplan · route · approveRequest Agentaginies-sunkar-1on-premSourcing Agentaginies-tulpar-4on-premContract Agentaginies-talay-2on-premInvoice Agentaginies-konrul-1on-premProcurement InboxERPSupplier PortalContractRepositoryPayment Hub
run #41,290,278elapsed 0 mstokens 0est. cost $0.000status —Approval rule: Amount > 250,000, single quote or non-framework supplier → procurement committee
Agents in this run
Procurement Supervisorsupervisorplans, routes, approves
Request Agentaginies-sunkar-1 · on-premClassifies the request, finds the budget line and approval chain
Sourcing Agentaginies-tulpar-4 · on-premCollects quotes, normalises them, compares on total cost of ownership
Contract Agentaginies-talay-2 · on-premCompares quote terms with the company template and the existing framework contract
Invoice Agentaginies-konrul-1 · on-premReads the invoice, matches it with PO and receipt, schedules payment
Audit trail00:00.00
  1. ■completed 

Simulation · derived from real agent definitions · every agent can be built by dialogue with the Autonomous Agent and validated with a test corpus
Trigger

Purchase request email or a request form opened in the ERP

Outcome

PO opened, contract deviations flagged, invoice matched, payment scheduled at due date

Agents

SUPERVISOR

Procurement Supervisor

Decomposes the objective, delegates to agents, manages approval points, merges the result.

aginies-sunkar-1 · on-prem

Request Agent

Classifies the request, finds the budget line and approval chain

classify_requestcheck_budgetroute_approval
aginies-tulpar-4 · on-prem

Sourcing Agent

Collects quotes, normalises them, compares on total cost of ownership

request_quotesnormalise_quotescompare_tco
aginies-talay-2 · on-prem

Contract Agent

Compares quote terms with the company template and the existing framework contract

get_frameworkcompare_clausesflag_deviation
aginies-konrul-1 · on-prem

Invoice Agent

Reads the invoice, matches it with PO and receipt, schedules payment

extract_invoicethree_way_matchschedule_payment

Steps

#KindAgentWhat happensSystemmstok
01 ingest Procurement Supervisor Email: "40 laptops, from the Q4 budget, within 3 weeks" + specification attached Procurement Inbox 180 —
02 verify Request Agent Category IT hardware, budget line IT-CAPEX-Q4 available, approval chain: IT manager + finance ERP 600 260
03 plan Procurement Supervisor Plan: quotes from 3 suppliers → normalise → contract check → approval → PO → invoice → payment — 240 220
04 write Sourcing Agent Quote request sent through the portal to 3 framework suppliers, deadline 3 business days Supplier Portal 700 —
05 reason Sourcing Agent Quotes: 1.84M / 1.91M / 1.79M; TCO ranking with warranty and delivery: B, A, C Supplier Portal 2,400 1,400
06 verify Contract Agent Supplier B: payment term 30 days (framework 45), penalty clause missing → 2 deviations flagged Contract Repository 1,500 820
07 approval Request Agent Comparison and deviations presented to IT manager and finance; B approved at 45-day terms ERP 1,200 —
08 write Sourcing Agent PO #PO-88213 opened and sent to the supplier, delivery in 18 days ERP 560 —
09 verify Invoice Agent Invoice read: 40 units, 1.79M; three-way match with PO and goods receipt complete ERP 1,800 900
10 write Invoice Agent Payment scheduled for day 45, no early-payment discount; closure email to the requester Payment Hub 480 —
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Clauses are extracted and compared with the legal playbook; deviations reach counsel with redline suggestions.

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