Enterprise Functionsemailbatch

Accounts payable inbox

Every invoice in the ap@ mailbox is captured, coded and posted to the ERP; only exceptions reach an analyst.

In short

Accounts payable inbox is an agent scenario in the Enterprise Functions sector running on the email, batch channels. Trigger: E-mail with a PDF invoice in the ap@ mailbox. The AP Supervisor coordinates 3 specialist agents (Capture Agent, Coding Agent, Posting Agent) across 4 systems (Exchange / M365 Mail, Oracle EBS, Document Store (S3), Vendor Master / Procurement); of 9 steps, 2 write to systems and 2 are checks or approvals. Outcome: Invoice posted in the ERP, archived, supplier informed, exceptions queued. Approval rule: Non-PO invoice > 25,000 TL → cost centre owner approval.

Enterprise Functions

Accounts payable inbox

run #41,286,663elapsed 0 mstokens 0est. cost $0.000status —Approval rule: Non-PO invoice > 25,000 TL → cost centre owner approval

Agents in this run

AP Supervisorsupervisorplans, routes, approves

Capture Agentaginies-konrul-1 · on-premExtracts fields with OCR and catches duplicates

Coding Agentaginies-tulpar-4 · on-premSuggests GL account, cost centre and VAT coding

Posting Agentaginies-talay-2 · on-premPosts to the ERP, archives and notifies

Audit trail00:00.00

ap@ mailbox: 312 e-mails overnight; 287 PDF invoices, 25 statements
Invoice INV-77120 from Yıldız Lojistik: 42,600 TL + 18% VAT, no PO (services)
Duplicate check: no number/amount/date match in 180 days; IBAN matches vendor master
Vendor 20418 active, payment term 45 days, contract "freight 2026" on file
GL 6300 (freight) · cost centre 2210 · VAT 18% deductible · confidence 0.91
Non-PO invoice > 25,000 TL → cost centre owner approved the same day
Invoice posted (AP-2026-118440), due 23 Oct, payment run 21 Oct
PDF and extraction JSON archived, 10-year retention flag set
Supplier confirmation sent; 14 exceptions of 287 routed to the AP analyst queue
■completed

Simulation · derived from real agent definitions · every agent can be built by dialogue with the Autonomous Agent and validated with a test corpus

Trigger

E-mail with a PDF invoice in the ap@ mailbox

Outcome

Invoice posted in the ERP, archived, supplier informed, exceptions queued

Agents

SUPERVISOR

AP Supervisor

Decomposes the objective, delegates to agents, manages approval points, merges the result.

aginies-konrul-1 · on-prem

Capture Agent

Extracts fields with OCR and catches duplicates

ocr_documentextract_invoice_fieldsdetect_duplicate

aginies-tulpar-4 · on-prem

Coding Agent

Suggests GL account, cost centre and VAT coding

get_vendor_mastersuggest_gl_accountget_cost_centrecheck_vat

aginies-talay-2 · on-prem

Posting Agent

Posts to the ERP, archives and notifies

post_invoicepark_invoicearchive_documentssend_email

Steps

#	Kind	Agent	What happens	System	ms	tok
01	ingest	AP Supervisor	ap@ mailbox: 312 e-mails overnight; 287 PDF invoices, 25 statements	—	300	—
02	reason	Capture Agent	Invoice INV-77120 from Yıldız Lojistik: 42,600 TL + 18% VAT, no PO (services)	—	860	680
03	verify	Capture Agent	Duplicate check: no number/amount/date match in 180 days; IBAN matches vendor master	—	380	220
04	tool	Coding Agent	Vendor 20418 active, payment term 45 days, contract "freight 2026" on file	Vendor Master / Procurement	400	—
05	reason	Coding Agent	GL 6300 (freight) · cost centre 2210 · VAT 18% deductible · confidence 0.91	—	720	760
06	approval	AP Supervisor	Non-PO invoice > 25,000 TL → cost centre owner approved the same day	—	2,600	—
07	write	Posting Agent	Invoice posted (AP-2026-118440), due 23 Oct, payment run 21 Oct	Oracle EBS	540	—
08	write	Posting Agent	PDF and extraction JSON archived, 10-year retention flag set	Document Store (S3)	260	—
09	notify	Posting Agent	Supplier confirmation sent; 14 exceptions of 287 routed to the AP analyst queue	Exchange / M365 Mail	240	—

Simulation metrics (estimated)

28,000runs / month

96.8%success

6.3 sp50

$0.0026est. cost / run

Approval rule

Non-PO invoice > 25,000 TL → cost centre owner approval

Step profile

ingest · 1reason · 2tool · 1verify · 1approval · 1write · 2notify · 1

SYSTEMS

Exchange / M365 Mailemail
Oracle EBSerp
Document Store (S3)storage
Vendor Master / Procurementdb

What you need to run it

Mailbox access (Microsoft 365 or Google Workspace)
Posting and query API access to ERP/MES
Read access to the document store and the document types
Read access to the database or vector store; a data owner
An authorised role and approval channel for the approval rule (mobile approval card, e-mail or ticket)
SSO with the organisation’s identity provider and a scenario-specific authorisation group

Global pattern

Mirrors AP inbox automation at global shared-service centres

Packages that include this scenario Invoice & document extraction →Email classification & attachment verification →

Related agents

Enterprise FunctionsHITL

Procure-to-pay desk: request, quotes, contract and invoice in one place

The request arrives by email; quotes compared, contract clauses checked, PO opened, invoice three-way matched and payment scheduled.

14,000 runs / month 92.7% success 5 agents

Enterprise Functions

Email classification and attachment check

Every e-mail in the shared mailbox is classified, attachments checked against a list, gaps asked for at once.

86,000 runs / month 97.6% success 4 agents

Enterprise FunctionsHITL

Call centre quality monitoring

Every call scored against the rubric, not a sample; compliance breaches and coaching flags ready by morning.

90,000 runs / month 98.8% success 4 agents

Time to move from experimenting with AI to transforming with it.

In a 30-minute discovery session we take your 2–3 priority business problems, show a live demo of a similar scenario, and draft a roadmap that starts with the Value layer.

Book a 30-minute discovery session → dahi@aginies.com

Your 2–3 priority problems
Live demo of a similar scenario
Roadmap starting with value analysis